Videoconferencing has replaced face-to-face meetings in virtually every business sector, including board meetings. As technology evolves and we adjust to changing circumstances there are a few things that must remain constant to ensure the efficiency of board meetings with videoconferencing is maintained.
In a world where the world seems to be changing in the blink of an eye, it could be tempting to let your hair loose and appear less professional when it comes to video conferences. However, this is not an excuse to cut corners. Meetings for boards using video conferencing require the same manner of conduct as traditional meetings. It is crucial that everyone be mindful of how their behavior can affect those near them.
The first step is to select an online video conference software program that offers the features required for effective remote meetings. A good platform will allow all participants to join the meeting with ease and will provide the appropriate amount of security. It will also provide tools for managing the meeting before, during, and after the call, making it a seamless process.
When the meeting is in progress participants should remember to disable their microphones whenever they aren’t speaking to decrease the chance of distractions. They should also stay clear of wearing distracting patterns or colors and ensure that the lighting in the room appropriate for a video conference, to avoid glare or unflattering angles for cameras. Before the meeting can begin it is vital that everyone has the agenda in a clear manner. This will ensure that the conference is on the right track and the most pertinent issues are addressed.